Working Meeting
October 5, 2010
|
Present:� |
Rick Barrett |
Don Kuhn |
|
|
Gail Chalfant |
Joyce Murray |
|
|
Barbara Coe |
Bruce Scolnick |
|
|
Austin Godfrey |
|
|
|
|
|
|
Absent: |
Diane Bonar |
Nancy Priscu |
Meeting was called to order by
President, Austin Godfrey (aegodfrey@verizon.net), at
7:00.�
ROADS- jbcgsc928@aol.com
�
Road
by the Fitzgerald driveway was repaired.
�
Fire
lane � under Roads but trees/docks that are damaged are repaired by appropriate
board members� committees.
�
On
Halloween the road will be closed at Primrose.
�
Gail
recommended a budget increase for roads.
�
Also,
that the financial statements include the township snow removal refund with the
roads spending to clearly show the net spending�
as opposed to including the refund in Miscellaneous Income
GROUNDS - dianebonar@gmail.com
No report.
HOUSE KEEPING- joyce@jjmurray.us
Steps for
Clubhouse Rental are as follows:
1. Country Club Social Chair contacted
to see if calendar is clear.
2. Association Housekeeping Chairperson
is contacted to see if any other issues are happening.
3. Paperwork and checks are then filed
with Treasurer.
4. Association Board votes on the
rental.
5. CC Chair notified to post the event
on the Web calendar.
�
Another
vacuum sweeper is being purchased (recommended to get a canister this time).
�
All
paperwork from inspections and appliances is located in drawer to the right of
the refrigerator i.e. fire inspection to be checked by state, ice maker
directions.
CLUBHOUSE MAINTENANCE- Bincomm@verizon.net
Sound system has been updated.
Microphones (both wireless and wired) are now available.� Sound to speakers adjustable in all rooms and
outside.
BEACHES AND DOCKS- d.kuhn15@yahoo.com
Old east dock
has been dragged to fire lane and hauled away.�
Thanks to Terry Dwyer, Mark Qualben and Don
Kuhn.
The
dredging will be done by H.W. Alward at a cost of
$14,457 and included in the current year's budget.� Regarding restoration of the bank on the
intake end of the lagoon, Paul Fox had proposed a natural stone wall.� When stone of the type recommended was
unavailable, H.W. Alward proposed using Redi-rock, a cast stone product.� The cost, however, was prohibitive
($44,180).� Also involved in Fox's
proposal were other costs: paving and 60' of asphalt curbing ($3865 and $1575)
to direct water to a storm sewer ($4582) and the addition of a guardrail
($2200).� As an alternative, Don inquired
about the cost of rebuilding the bank with rip-rap.� Alward quoted $11,878.� The Board agreed that the work should proceed
as an emergency repair while the lagoon is drained and dredged and that the
cost will be covered by anticipated under runs in the budget.� Further, Austin and Don will meet with Alward to review this approach in greater detail.
WATER SYSTEM - ribarrett@aol.com
No report.
COMMUNITY AFFAIRS - WaffCoe@aol.com
No report.
TREASURER - robert.yingling@gmail.com
Review of first half summary on website.
OTHER BUSINESS
�
Suggestion
by President Godfrey � The Treasurer�s recordkeeping should be checked by
non-board members again.� For discussion,
should we put this in the by-laws as �must be done� as opposed to board
option?� Would we need a bylaw
change?� Board supports that the concept
of a formal, yearly review process should be discussed further to ensure the
appropriate level of oversight for the community.
�
Request
to lower the lake and start the permitting process so docks can be
repaired.� Don Kuhn will do this.
�
Nominations
and Nominating Committee underway.
�
Event
insurance as $125 rider is offered by our insurance broker for party specific
event.
�
Don
Kuhn�s request for the clubhouse on November 27th was approved.
�
Environmental
Committee charge to be educational.�
Someone needs to be the lead contact.�
Barbara Coe will provide a list of contacts.
�
A
letter was shared regarding a new house to be built on subdivided lot.� The first meeting regarding the septic system
variances, which would be needed will be on October 14th.
Meeting adjourned at 9:30 P.M.
Respectfully submitted,
Joyce Murray
Board
meetings are scheduled for the following dates:
November 1st
December 6th
January 3rd
January 28th
� Annual Meeting