Mount Kemble Lake Association, Inc.
Community Affairs Chairperson
Job Description
Article II. Section 2 G. Community Affairs
The
Community Affairs Committee is to be the communications link from the Board to
the community. It shall assist new
residents of the community in understanding the structure of the community and
encourage participation in its operation and activities. The Community Affairs Committee shall consist
of a Board member as Chairperson and two Association Members.
Specific
responsibilities of the committee include:
1. New Member orientation.
a. distribution
of the most current By-Laws of each community organization.
b. distribution
of the most current regulations of the Association.
c. inviting
new Members/residents to an orientation meeting, to include representatives
from each of the three community boards, within six months of moving to the
d. explanation
of the structure and operation of community organizations and activities, e.g.
clean-ups, social events.
e. invite/escort
to a community social function.
f. liaison
for questions.
2. Member communications.
a. community newsletter.
b. MKL website
c. special event notification.
d. communication lists, e.g., phone,
emergency.
Essential
Duties:
New
Member Orientation: There is no specific script for how to contact new members. Visit new residents to introduce yourself or,
if not at home, leave a note in the mailbox requesting they contact you. If all
else fails, leave a package containing the by-laws, rules and regulations and a
welcome letter, explaining the structure of the lake and welcoming them to the
community.
The
Secretary can supply you with copies of the Lakeshore, MKL
Association and Country Club by-laws and the rules and regulations for the
welcome packet.
As
required, orientation meetings are scheduled periodically for new members.
Select a date that is suitable for the three board presidents, who explain the
function of their organizations, and Chris Allyn, who
gives a short presentation on the history of the lake. Next, contact the new members and set a date.
Then send out invitations with the date, time and place noted. The orientation meetings are generally been
held at the committee chair’s home or at the home of one of the committee
members. Serve light refreshments.
Schedule committee meetings to discuss ways to welcome new
people. In recent years, the committee has put together welcome baskets
for new residents that can be delivered personally by a committee member or
distributed at the orientation meetings.
Member Communications:
Newsletter: While there is no set frequency for the newsletter, it is
generally developed and distributed every two or three months – when there is
sufficient material to put one together. If you have Microsoft Publisher or a
similar software package, that facilitates laying it
out.
It’s
a good practice to send an e-mail to MKL board
members, asking for their input. Also poll other residents or committee chairs for noteworthy
activities. The most effective method is to write something concerning
their areas of interest and ask for their opinion-approval. Copies can be made
(generally 100) at the little printing shop next to the Cinema in
Bernardsville. Then deliver the newsletter by putting them in residents’
mailboxes. Carol Irving, who has been chair of this committee, says there is
really no specific pattern for writing a newsletter. “I have found what works
for me, another person may choose a different
method.”
MKL Website: Within the past year, Terry Dwyer has created the MKL website and is managing its content and growth. He
continues to develop the site, adding information and is constantly on the
lookout for additional material to add to the site.
The site (www.mountkemblelake.org)
contains an event calendar, resident directory, houses of MKL,
nature at MKL, Lost & Found, Goods & Services
Exchange, Tennis Page, VSA Schedule, Planning
Committee, MKL Newsletters, Meeting Minutes, Governing
Organization documents, historical photos of the
community, flag schedule, garden page and more.
The login
is mklresident. Password is 425.
For
comments, suggestions or content, contact: mkl_webmaster@yahoo.com.
Communications
Lists: John
Murray has been taking care of the phone/emergency list, updating them
periodically.